Free AI Email Writer
The hardest emails are the ones with feelings in them
Writing a routine reply is easy. Writing an email that chases an unpaid invoice, turns down a job, or apologises for a mistake is where people stall, because tone matters as much as content. This free AI email writer turns a few rough notes into a complete email with a subject line, a greeting, short paragraphs and a closing, in the type, tone and length you choose: short at under about 90 words, medium up to about 160, or detailed up to about 250. It uses only the facts you give. Missing details, such as a name, a date or an amount, become placeholders in square brackets, for you to fill in.
Advice for each email type
Request and reminder
State what you need, by when, and why. A reminder should be friendly but specific: the item, the date it was due and the next step.
Follow-up and introduction
Refer to the earlier conversation in one line, then give the reason you are writing. An introduction needs a short line about why the two people should meet.
Thank you
Name the specific thing you appreciate. Specific thanks feel sincere.
Apology
Say what went wrong, own it, and describe what you will do. Avoid excuses.
Polite decline
Thank them, say no clearly, and, if you can, suggest an alternative.
Complaint and cold outreach
Keep it factual and short. A complaint states the problem and the outcome you want. Cold outreach explains why you chose this person and what you offer.
From notes to email: an example
Notes: invoice 1043, 15 October, unpaid, ask to pay this week. Type: Reminder. Tone: Direct. The result is an email with a clear subject, a short greeting, two or three sentences stating the invoice, the original due date and a request for payment this week, and a courteous close, ending with your name placeholder. Because you did not give a bank account or an amount, the draft uses placeholders in brackets for those. That is the safe behaviour: the tool will not make up figures.
Match tone to relationship
| Tone | Use it when |
|---|---|
| Professional | Clients, managers and business contacts |
| Friendly | People you know well, or a warm brand voice |
| Formal | Authorities, applications, first contact with senior people |
| Direct | Deadlines and clear instructions |
| Empathetic | Apologies, bad news and sensitive subjects |
Make the draft yours before you send
- Fill in every bracket, and search for any left behind.
- Read it aloud. If a phrase is not something you would say, change it.
- Cut anything the reader does not need.
- Check names, dates and amounts against your records.
- Look at the subject line: it should tell the reader what to expect.
What not to put in your notes
Your notes are sent to Google’s Gemini model to draft the email, and this site does not save them. Even so, leave out passwords, account numbers, medical details and anything else sensitive. If the email truly needs such details, add them yourself after you copy the draft. Each visitor has a limited number of free uses per day, so use them on the emails that matter.
Subject lines that get opened
The tool writes a subject line under 70 characters, and that is a good ceiling, since many inboxes show far fewer. Good subjects are specific and honest: Invoice 1043, payment due this Friday beats Quick question. Put the most important words first, avoid capital letters and exclamation marks, and never promise something the email does not contain. If you want a different angle, press Write another version, or change the length or tone and generate again.
Cold outreach, done politely
A short cold email works when it is about the reader, not about you. Say why you chose them, offer one specific thing and ask one small question. Do not exaggerate, do not fake a previous conversation, and always make it easy to say no. Keep the facts you give to things that are true, because the tool uses only what you provide, and a made-up detail you add later is your responsibility.
After the draft
A final pass with the AI grammar checker catches small slips, and the AI text humanizer can soften a draft that sounds stiff. Keep a copy of the good ones as templates for next time.
FAQ
Yes. Give your key points, choose the type and tone, and you get a complete draft with a subject line.
No. Missing details become placeholders in square brackets, such as [Date], for you to fill in.
Yes. Click to write another version, or change the tone and generate again.
It writes best in English, but often handles other languages if your notes are written in them.
No. It is sent to the AI model to draft the email and is not saved by this site.